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Smart Business: Choosing the Right Office Space

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Finding the right office space for your business may seem like a daunting task–there are lots of things to consider before making any decisions.

To help you with this dilemma, we’ve listed some of the things you will need to deal with when choosing the right office space.

  • Location

The location of your prospective office will be the first determinant of your employees’ convenience.  For a business to grow and become successful, it’s vital that everyone is comfortable at work or else the quality of the work output will suffer.

For instance, an office located in an area where traffic is always slow will affect your staff’s level of comfort.  Of course, you don’t want them to arrive at the office late and irritated as you know this will affect their performance and, eventually, your business.  To save time and ensure convenience, choose a location where traffic is smooth and has easy access to public transportation.

Also, choose a location near the urban center to attract the best employees and clients. Think carefully about the neighborhood, too, as it will reflect the image of your company. If the neighborhood is crime-prone, don’t expect prospective employees or clients to come knocking on your door. What’s more, make sure the location is near important amenities and entertainment venues such as bars, clubs, and cineplexes.  Find out if there are nice hotels in the area in case your clients pay a visit.  It will be a big boost to your company if you can provide the needs and wants of your clients.

  • Building Specifications

Now that you’ve found the perfect location for your business, the next important thing to do is check the building’s structure and specifications.  If the building is old, for example, you’re likely to encounter some repair problems.

Talking to the building manager and staff will help you appreciate their day-to-day operations; if you want to know the quality of their services, you can ask some of the tenants.  Additionally, ask about the building’s security services.  If your employees have to work at night, you will want to make sure they’re safe inside the building.  You may also want to examine the external noise as it may affect the concentration of your staff.

It’s also important to look at the building administration team’s emergency preparedness plans and the building’s drainage system and parking space.

  • Your Prospective Office Space

The building may be working fine, but how about the space you want to rent or buy? It’s important to see the office space for yourself to determine possible problems in the future.  While inspecting the place, check if the space is just enough for your business.  Also, check if the mechanical and electrical equipment are all working properly. Find out if certain services such as airconditioning, plumbing, and waste disposal are shared with the other tenants.

The floor of the office is also an important consideration; if it’s on the lower floors of the building, it may affect your privacy and it could be noisy.

  • Expenditures

You should also know how much you have to spend for your new office; you should set a realistic budget to pay for its downpayment and the other costs that come with it: monthly utility bills, business rates, agent fees, personnel fees, new furniture, insurance, and fit out costs.

Work hard on your business to make your property investment worth every cent paid.

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